Tour is a product of . It is a tour booking and management system. It is operated using the Internet, which offers the advantages of convenience, immediacy, and accuracy for the traveller or agent making bookings on behalf of the traveller. Furthermore, payment can be made electronically, so providing security for the traveller or the appointed agent as well as the tour operating company.

The booking system is operated at minimum cost as all that is required is access to the tour operator’s website through the Internet which, of course, involves a computer, modem and telephone line. The individual can make bookings from the home if he/she is on the Internet. Equally, agents can be readily appointed at minimal cost as all that is needed is a PC with Internet access to start an agent off.

It will be appreciated that, although Tour is a software package devised by , it will be specially adapted to the specific requirements of the tour operator for installation in its website. Accordingly, all the tours on offer by the tour operator, choice of hotels, choice of tour activities, discounts available, etc. will be built into the customized package - certainly to conform with the choices offered in the tour operator’s printed brochure, but with additional choice detail.

Tour is ideal as a Management tool. For the tour operator and its agents, the advantages are apparent. There is direct and immediate (real time) recording of the booking of seats on Airline tours, with a continuous updating of the state of the booking on any particular Airline tour. And, of course, payments are secure, precise and auditable.

Listed below are just some of the benefits to the tour operator:

• instant recording of seat bookings
• monitoring of the state of individual Airline bookings
• security of payment for bookings
• reliable manifests of Airlines
• awareness of specific needs of passengers; wheelchairs, language, cultural interests, etc.
• instant adjustment to tours on offer
• instant adjustment of discount for marketing purposes
• infinitely wider catchment of customers
• informed planning and management of tour operations through report analysis of the demographic profile of past users
• build-up of client loyalty
• database of past users for marketing
• ability to set up a booking point quickly and cheaply allowing for adaptation for seasonal changes
• with enhanced efficiency there will be greater profitability

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s Airline Management System () was successfully devised schedule one airline operators in South Africa. Their attractive website can be visited at www.stratoair.co.za.

In essence the system is operated using the Internet, which offers the advantages of convenience, immediacy, flexibility, reliability and accuracy - for the traveller or agent making bookings. Furthermore, it provides a powerful tool for efficient management by the operating company. All this is achieved with maximum flexibility and minimum cost as there is no need for expensive and unwieldy infrastructure.

Once has been incorporated into the airline's website, bookings can be made from any computer linked by a modem and telephone line to the Internet. Advantages flow:

The cost of appointing agents is reduced markedly because all that is needed is a PC with Internet connectivity to start an agent off. The appointed agent will enjoy enhanced efficiencies in the booking process and hence increased profits, in that there will be instant confirmation of bookings, replacing the former process of having to wait for confirmation of bookings. The agent can also keep track of bookings and have up-to-date information regarding Airlinees on offer, hence providing a better service to customers.

Payment can be made electronically providing security for the traveller or the appointed agent and the operating company.

The traveller can make bookings through agents as before but, in addition, direct bookings can be made as far ahead as required from the home, hotels, airports, ports and even from abroad - indeed, from wherever there is a computer and phone line, and at only the cost of a local telephone call. Clearly, there is greater choice and convenience to the traveller as compared with the traditional system of having physically to make bookings at a restricted number of appointed booking offices or terminals.

For the operating Airline Company and its agents, the advantages are apparent. There is direct and immediate (real time) recording of the booking of seats on the aircraft, with a continuous updating of the state of the booking on any particular Airline service. And, of course, payments are secure, precise and auditable.

Listed below are just some of the benefits to the Airline Company:

• instant recording of seat bookings
• monitoring of the state of individual Airline bookings
• security of payment for bookings
• reliable manifests of Airlinees
• awareness of specific needs of passengers; invalids, disabled, etc.
• instant adjustment to routes on offer
• instant adjustment of discounts for marketing purposes
• infinitely wider catchment of customers
• informed planning and management of the Airline service through report analysis of the demographic profile of past users
• build-up of client loyalty
• database of past users for marketing ability to set up a booking point quickly and cheaply allowing adaptation for seasonal changes with enhanced efficiency there will be greater profitability

also offers a number of add-ons and customisable features to meet the specific needs and demands of the Airline Company. Add-ons include ticket administration, website and trip feedback for passengers' comments on the standard of service, and WAP-enabled bookings and recording of information through a cell phone interface that facilitates walk-on sale of seats.

Even though Intercity as a whole can be tailor-made on a case-by-case basis, there are certain areas that will almost always require modification for each Airline Company. For example, where trips cover several days of travelling there may be a need to include hotels on such trips. A further example is that the system can be modified to sell ""space"" for the movement of packages and parcels for cargo companies and courier services.

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Please contact us for the beta version of Charter.

Features that are included in Charter are:

• Aircraft details
• Pilot and Crew Allocation
• Customer details database
• Management Reports
• Confirmation Letters
• Contract Bookings
• Repeat Bookings
• Pilot and Crew Logs
• Debtors ledger, invoices and statements

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Please contact us for the beta version of Accounting.

Details include:

GENERAL LEDGER

The General Ledger has been designed to make allowance for Groups and Sub Groups which can be linked as may be required by the user. This produces consolidated information by company, groups of companies or groups of divisions.

A short list of the more important functions are:

Free format account code
Multi-period accounting allows unlimited open periods
Manual, recurring & standard journal entries
Automatic reversing journal entries
Unlimited and flexible retention of history
Full audit trails
Detailed screen query with history
Comprehensive security features
Drill down features to source documents
Multiple companies with full consolidation
Budgeted Income Statement and Balance Sheet
Budgeted cash flow

Included in the General Ledger is the Cash Book.
The main features of the Cash Book are:

Multiple cash books
Bank reconciliation report by bank account
Recurring monthly deposits / withdrawals
Inter - company transactions
Cash projection facility
Multi - currency cash accounts
Currency variance reporting

From your list of requirements all transactions are posted on a realtime basis automatically to the pre defined ledger accounts.

The system produces accounts to the GAAP accepted accounting standards

CREDITORS / PAYABLES

The terminology required be it Creditors or Payables is user defined by changing a single word in the dictionary table and then automatically updates all fields where the name is used.

The main items covered under this module are:

Free format account code
Multiple control accounts
Detailed screen query with history of Transactions, Quotes and Sales orders
Credit management notepad facility
Placement of creditor “on-hold”
Place specific invoice on-hold restrict payment
Automatic or user selection of invoice for payment
Integrated to Purchase Order System
Define settlement discounts
Cash posting facilities
Supplier purchase history with prices
Local & Foreign currency transactions
Multiple ledger postings per invoice
Ability to attach notes and images
Different aging periods
Standard reports
Cash forecasting & suggested payments

From the customer list of requirements we have a pre paid system which can be used to control the deposits. If deposits are required for each individual tour we can control this by means of sub accounts under each Creditors account.

DEBTORS / RECEIVABLES

We will control the financial side of each tour transaction through this system. The main features of the system are:

Free format account code
Multiple control accounts
Maintain status of Debtor i.e. (active/on-hold)
Detailed screen query with history of Transactions, Quotes and Sales orders
Customer & credit management note pad facility
Multiple branches & delivery addresses
Placement of customer “on-hold”
Integrated to Quote System and Sales Order System
Optional interest on overdue accounts
Define settlement discount
Post-dated cheque entry & posting
Recording of prepayment and post allocation to invoices
Open item or balance forward accounts
Cash posting facilities, credit card, bank transfers
Customer tour code cross-reference
Customer sales history with prices
Local & Foreign currency transactions
Ability to attach notes and images
Different aging periods
Standard reports

From the system requirements list we can cover all items but may need a minor change for items like minimum deposit.

FOREIGN EXCHANGE

We have a currency manager that has the following basic functions:

Unlimited foreign currencies
Debtors and Creditors transaction detail in foreign
currency and General ledger in local currency
Currency revaluation of open transactions
Multiple buy / sell currency rates on effective date
Applicable reports in foreign and local currency

SALES FORCE AUTOMATION (SFA)

This system has been designed for sales people to be able to sell items or services at a predetermined price linked to the Debtors system and other discount matrixes.

The customization would be in setting up specific tours and the configuration for each tour as well as the costing for the configuration. We have a very sophisticated Bill Of Material system (would not be called this in this system )in which we can undertake these setups.

The SFA module has been designed to undertake the marketing side of the business so that no matter to which sales person a customer speaks specific information is always available.

All the requirements of specific tours and the corresponding requirements will be handled through this module through the system integration.

CONCLUSION

The software modules we have can be configured to create a total solution for the customer requirements. We do not have an Airline Tour operator on our software at this stage but from the requirements we know we can provide a total solution customized to suit the customer.

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Please contact us for the beta version of Maintenance.

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